Tag Archives: stationery love

How I use my Filofax: agenda

Last week I shared the general setup of my ‘new’ Filofax. I thought that this week I would share how I use my Filofax to track my appointments and daily to do lists.

In the past, I used a Kikki.K daily to do sticky note in conjunction with a monthly calendar. I would upload this to do list to Instagram on a(n almost) daily basis as a form of accountability.

One of the Kikki.K daily to do lists I uploaded to Instagram

I now use a day-per-page diary insert for tracking my daily to do lists. I don’t use the timed aspect of the page, but divide it as follows instead: at the top I write scheduled appointments (highlighted appropriately); from around the 11 o’clock mark, I write my daily to do list (when items are completed, I highlight them in yellow); in the ‘notes’ section I track my husband’s worked hours and pay.

Example daily diary page

I don’t prioritise my to do tasks – I have not found this method of ‘getting things done’ suits me. I know from looking at my to do list (and any scheduled appointments for the day) what needs doing the most and the order these tasks are completed is not so important as their being done by the end of the day.

On a (slightly) longer term, I have found the monthly view the best way for me to track appointments, due dates, and so on since I was a senior in high school (rather than yearly, which can be a little overwhelming for me). I would print out the current term/semester in months on A4 pages, tape them to my wall, and schedule myself appropriately. I would, occasionally, add a weekly planner page  to this system (but I usually abandon this layout quite quickly).

Since starting to use my Filofax regularly, I have continued using a monthly overview (two pages-per-month) to track important dates. I write just the skeleton of the scheduled tasks, as well as tracking my ‘pregnancy weeks’ (the purple numbers on Wednesdays) and the school term weeks for  Girl Guides(green numbers on Tuesdays). I use an Avery sticky tab to mark the current month and cross off each day in the morning.

June 2012 monthly overview

How do you track to do lists?
Do you integrate them into your planner/Filofax?

What is your preferred agenda layout?
Daily? Weekly? Monthly? A mix?

NB: Since I wrote my first Filofax post I have returned to Officeworks (in Albury) to try to buy more 50c Debden diary inserts. However, they are no longer available and are also unavailable online.


My Thesis Journal & Notebook

When I completed my Honours thesis in 2009, my ‘sister-in-law’ advised me to keep a journal as a way of tracking my progress, taking random notes, brainstorming ideas, and so on. I tried this time around (with my Masters thesis) to keep an online journal, but it soon floundered. I found myself constrained by the virtual environment – plus, it was clearly failing at indulging my love of stationery!

My Thesis Journal

Cover (with the starting date for this particular notebook)

After forking out $2 for a composition board notebook* at my local Officeworks (and beginning to feel a little lot like Harriet the Spy) I pre-numbered every page in the book. I also created a grid-style table of contents (which needs updating and rejigging, now I’m a little further on in the process) to keep track of what was where in my journal. I find pre-numbering all of the pages keeps me from tearing out pages that aren’t so ‘perfect,’ thus allowing me to keep a consistent record of my progress, ideas, and notes.

Inside front cover (‘reward’ notice & thesis overview) | Table of Contents

The first pages I have glued in a print-out of my original, online journal

Consistency is also maintained by (trying) not to use white-out in the journal – crossing things out means I can still re-read what was written underneath.

Some things are glued into my journal, including some readings, emails from my supervisor, all of my mind maps, notes from web browsing, etc.:

Some daily notes and print outs from an NGV annual report

Daily notes and supervisor emails

Mindmapping my thesis topic/statement
I find it easier doing this by hand on blank A4 paper

Notes from web browsing (to do with note taking haha)

I keep blank scrap paper at the back of the notebook to scribble quick ideas on (like ‘capture’ pages). I also have an A5 sleeve (page protector) in which I stash random print outs, notes, etc:

Using a notebook/journal as part of the process of creating my Masters thesis allows me a lot of flexibility as to where and when I can fit in some nerd time. When I purchased this notebook, I made sure it would fit in the majority of bags I use which allows me to take it everywhere (including places I can’t easily use my laptop or access the internet).

Writing in my journal at Muffin Break while waiting for Dan to finish work



* I have never seen composition board books in Australia and have always wanted one. Unfortunately, it looks like Officeworks have sold out in store and you don’t get to choose the design/style on the website.