Back at the end of June I shared how I use my agenda to manage tasks for work and life. Since that time I have taken on a new job and encountered a stack of barriers regarding my academic life. I have had to adapt my agenda (and ‘one true Filofax’) to suit.
I still rely heavily on a two-pages-per-month calendar for scheduling tasks. And I still write things in black pen, then highlight over to define the task/event further (personal, health, uni, Guiding/work, bills, holidays). I also use this overview to keep track of what week it is in the school term (Guiding and work related) and in my pregnancy.
In conjunction with this calendar I use a two-week timetable from Philofaxy to track recurring tasks. My work ‘week’ is actually a fortnight, which explains the need for two weeks of timetabling. This also allows me to track which rubbish bin goes out and when (we have three bins now!)
Timetable (week 1)
My day-per-page diary has been replaced by Philofaxy’s enhanced TM two-pages-per-week calendar. This format works best for me as I am able to easily record the handful of appointments I have each week on the left-hand-page and daily (or weekly) must do tasks on the right-hand-page.
3-9 Sept 2012
(I don’t usually highlight my weekly calendar but did so to show the variety of appointments and tasks I track via this layout)
In each day box I also track my husband’s work schedule (above the day name), the start of my work ‘week’ (red dot sticker), what bin needs putting out (green or yellow dot sticker), the school term week (the number on Tuesday), and the current week in my pregnancy (the number on Wednesday).
Further to this system I have dedicated ‘running to do’ or ‘capture’ pages for the various aspects of my life. My MA has two (LitReview and Masters/general), one each for my work projects (tracking both my tasks and those assigned to other stakeholders), one for my Guide Unit (for program ideas, etc), and one for my OBP Award. These are simply downloaded from Philofaxy and edited (either by hand or in Word) to include the appropriate ‘document’ title.
LitReview running to do list
Although looking at my time-management system in this format it feels overly complicated, it really does help my manage my time efficiently in order to balance work and life. If I can see I have a work trip coming up, I ‘write off’ the next day (basically just to recover!) And if I am away or having visitors on the weekend, I know not to schedule big tasks for that time. And sticking with my ‘one true Filofax’ I know I always have all important information on hand to make notes, take calls, and run errands while I am out and about – meaning I rarely ‘waste time’ when I am out of the house.